Friday, 21st June 2013

Barcode Pasting Process

BSD barcode label has a dimension of 2.5 x 5.5 cm with the name of the university – “Nanyang Technological University” printed on it. Each barcode is unique and it comprises of 13 numbers. Staff from BSD has created a “paper ruler” in order to make sure that the barcode label is pasted at the correct position. The paper ruler is made from card stock which is a material commonly used for art and craft. It has a dimension of 1 x 7 inch which has cut of 0.5 x 2 inch in the centre.

Procedures of Barcode Pasting

The “paper ruler” is used to facilitate efficient and effective barcode pasting process. Under standard condition, it is always pasted on the last page of book (on the top of the page). If there is no sufficient space for the barcode label on top of the page, it will be pasted at the bottom of the page by following the same measurement. If there is no space on the top and bottom of the page, BSD will try to paste the barcode wherever possible on the last page or on the page before it.

Items Discharging Process

BSD uses the library management system “SirsiDynix Symphony WorkFlows” for maintenance and identification of collections. Upon scanning the barcode, the system is able to locate all the information (metadata) regarding the book, including its location information. After the barcode pasting process, discharging of items  is the fourth step in the entire physical processing for print materials.

 Screen Capture of SirsiDynix Symphony Workflows

Procedures of Items Discharging

By activating the system “SirsiDynix Symphony WorkFlows” and scanning of the barcode number, all the information (metadata) of a particular book can be accessed. The home location is under “CATALOGING” and the current location is also under  “CATALOGING”. This allows the users to know that the book is in the process of being catalogued when they see  “Material being catalogued” in the OPAC. The books are discharged via Workflows. Firstly, go to BSD menu, followed by sub-menu discharging in “common task”, click “discharging” and the current location of the book will need to be changed to “INTRANSIT”. After that, the description of “Being transferred between libraries” will be shown on the screen.